Receptionist & General Assistant

Posted: August 2, 2022 in Europe Careers

Location Job Category Schedule
Monaco Administrative Full Time

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The Receptionist & General Assistant performs a variety of administrative duties and works in conjunction with the Support Manager to ensure the smooth flow of information and to follow up any activities as necessary in the Monaco office.

Essential Functions

  • Answer the telephone and direct calls to the right contact
  • Greet visitors /prospective clients and direct them to the right contact
  • Order and to stock office with all necessary stationery and housekeeping products
  • Help the team with day-to-day activities
  • Do miscellaneous duties as requested
  • Work in conjunction with the Support Manager to update the Shipyards document library
  • Work in conjunction with the Support Manager to gather daily market Intelligence data
  • Work in close collaboration with the Marketing department in general
  • Work in close collaboration with the Accounting team
  • Assist the Brokers in their general tasks to generate new business and ensure top service levels towards our clients
  • Assist the Brokers with pulling market data from various yachting MLS systems
  • Attend and represent the company at yacht shows and open days when necessary
  • Prepare customized marketing presentations, marketing plans, flyers, etc. in collaboration with the marketing team
  • Draft letters, review documents and materials
  • Help arrange travel plans and accommodation

Attributes

  • Positive, kind and friendly attitude with all colleagues, clients, suppliers and everyone is a must
  • Ability to work in a team and ease in interacting with people
  • Ability to work well within a highly motivated and energetic team
  • Ability to prioritize and complete tasks on deadline
  • Ability to maintain a high level of confidentiality at all times
  • Ability to work on own initiative
  • Well-presented and business-like
  • Strong written, verbal and presentation skills
  • Self-motivated & self-driven
  • Ability to think ahead and anticipate needs before they arise
  • Ability to follow precise procedures
  • Excellent organization skills
  • Attention to detail and deadlines
  • Flexibility and availability when working at yacht shows and company’s events

Required Knowledge, Skills and Experience

  • Language Skills: Fluent English and French written and spoken a must, multilingual a plus
  • Working knowledge to yachting MLS systems and tools
  • Computer Skills: MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), and Internet
  • Bachelor’s Degree
  • Minimum 3 years Experience in the yachting industry
  • Excellent grammar and typing skills a must
  • Advanced problem-solving skills

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